4 Time Efficiency and Effectiveness Secrets To Skyrocket Your Personal Productivity… In Just A Year

Time efficiency : to perform in the best way with least waste of effort and/or time.

I certainly manage to be time efficient – and get things going.

My most profitable website just crossed half a million dollars in revenue for this year (though that sounds a lot more impressive than it really is, given how low Amazon’s payout percentages are!)

My books have been downloaded 3,411 times since January. And – what matters more – people have read 35,061 pages of them.

My new painting is almost done. Already, a friend has offered to buy it. His payment will sponsor a child’s heart operation. Making it the 160th surgery I’ve helped fund.

I fully re-wrote my first-ever novel this year; and have partly finished two other books which are due out early in 2022.

And time efficiency makes all of this possible alongside other important work and projects…

  • Like helping draft our State’s health policy for the coming year.
  • And mentoring a batch of young doctors as they go through a medical internship.
  • And guiding young entrepreneurs as they turn innovative ideas into a functional prototype.

No wonder so many are curious about how I fit all of this into my day.

Well, it takes a combination of efficiency and effectiveness.

Efficiency is to get the most out of time and resources spent on work.

Effectiveness is to pick the right kind of work to focus on, in the first place.

What is Time Efficiency?

Time Efficiency and Effectiveness

Here’s what I share about time efficiency with those who ask. It’s an overview of my typical day.

It breaks up like this:

6:00 AM – Wake up
7:00 to 9:00 AM – Work
9:00 AM – Breakfast
9:30 to 10:30 AM – Reading or Painting
10:30 AM to 12:30 PM – Work
12:30 PM – Lunch
2:00 to 3:30 PM – The Great Courses
3:30 to 5:00 PM – Work
5:00 PM – Exercise, shower, walk, phone calls
7:00 PM – Dinner
7:30 to 9:00 PM – Work
9:00 to 11:30 PM – Work or Movie (2-3 x week)

So that’s 7 to 9 hours of work daily.

With 2 to 3 hours for fitness, hobbies and relaxation.

And 6 to 7 hours of sleep.

Many busy people I know, who barely have time to chat on the phone or catch up in person, work far longer hours.

What’s the secret, then – to getting more stuff done in less time?

In a word…


Well, actually there are FOUR productivity secrets that could potentially transform your efficiency and effectiveness in the year ahead.

The most important one is to learn about…

How to Focus.


How To Focus

I’m a heart surgeon and treat little children with life-threatening birth defects.

While I’m operating, my focus has to be total.

There’s no room for anything else. Efficiency and effectiveness are critical.

If my cellphone rings, I ignore it.

If my legs ache, I ignore them.

Or if my scalp itches, I ignore it.

If a ping indicates a new message, I ignore it.

If the fire alarm goes off, I still ignore it

(I operate a little faster, though! Ha, ha )

I can’t lose focus when something so important hangs in the balance.

However most regular activities aren’t associated with a ‘life or death’ risk.

That makes it a little harder to stay focused on time efficiency.

Unless you play a trick… on yourself!


Imagine that whatever project you’re engaged upon is just as critical as a surgical operation.

Maybe you’re only slicing veggies for dinner.

Or writing a homework assignment.

Or reading a report.

Weeding your garden.

Or anything else.

But you can still imagine it’s ‘do or die’ important. That if you focus on it, until the job is done, you’ll live. And if you lose focus, and leave it unfinished, you’ll die.

How to Focus Better

What, then, will make you lose focus?

When will you give up?

A phone call?


An ad flashing on your screen?


The doorbell?


A text message from your friend?

Well, no.


Yes, of course!


ANYTHING less than an earthquake cannot distract you from the job at hand.

Is that all?

Will this auto-magically help me develop impressive focus and make me time efficient?

Well, it’s only the beginning.

There are a few other efficiency and effectiveness tricks to master in order to be able to concentrate at will.

In the free ’33:33 Report’ you’ll learn some of them.

33:33 Time Efficiency Report

And the rest form the cornerstone of my comprehensive guide to better productivity called ‘Knife At a Gun Fight‘ – that also covers the other 3 transformational productivity secrets.

We’ll talk about one of them next…

Goal Setting.


How To Set Goals

At last, we’re going to Egypt.

After “thinking about it” for 11 years.


Eleven years.

Why does it take 11 years to travel to Egypt on a holiday?

It doesn’t.

Except… it did!

And that’s because I didn’t make a trip to the destination of my dreams a goal.

It remained just a vague, unclear intention.

Right from the time I read a book about pyramid power while I was in high school, I’ve been fascinated by Egypt.

The myth, mystery, and magnificence. The famed Pharoahs who ordered them built. And the magnetic pull they exert over millions every year who visit from all over the world.

I wanted to be one of them.

To see the Great Pyramid of Giza.

And the Sphinx.

To browse through the ancient museum with its wondrous treasures.

Soak up the rich cultural history.

On several occasions, my dream came close to becoming real… but there was always a glitch at the last minute.

Looking back, it’s clear this extended delay was only the result of one major factor.

A weak intention.

In other words, a lack of both efficiency and effectiveness in my approach.

Changing that alone – and making a vacation in Egypt a definite GOAL – made all the difference.

Goal setting has such magical powers.

Goals and Time efficiency

And you’ll have to learn all about how to set goals that you can achieve.

Setting goals is deceptively simple.

After all, many guides will tell you it’s only about having a clear vision of what you want – and then devising a plan to make it happen.

They, however, miss out on several critical steps along the way.

  • Like the way to visualize your goals so that they feel real – and within reach.
  • Or the method to figure out your obstacles – and make plans to overcome them.
  • The vital role of tracking and measurement – to know your progress.
  • Or ways to stay motivated and passionate – until you’ve got what you want.

All of these matter when you’re learning how to set goals.

And they are described in great detail on my free ‘Achieve Your Goals’ report.

For an even more complete and step-by-step guide on how to set goals, sign up for the all-new ‘Goals 2021’ program.

How to achieve goals

Or pick up my comprehensive 4-part guide to better productivity, ‘Knife At a Gun Fight‘.

If you don’t do it right away, put it on your ‘to do’ list now.

Wondering what’s a ‘to do’ list?

Well, that’s the third of 4 vital efficiency and personal productivity secrets – and we’re going to discuss it in greater depth next.


Using To Do Lists

Management guru Peter Drucker famously said:

“Unless we can manage time, we can manage nothing else.”

I enjoy playing blitz chess online.

In this fast and furious version of the ‘game of royals’, you keep firing off one move after another at a rapid pace.

This isn’t much like the traditional game. Watching Grandmasters play each other is like watching grass grow!

In blitz chess, you have no time to waste. Time efficiency is everything.

You must think fast – and act fast.

You can’t sit around twiddling your thumbs, planning your next move, or get distracted.

On the one hand, rushing to make a move might lead to mistakes. On the other hand, if you wait too long, you’ll lose anyway… when you run out of time!

So you’re forced to act swiftly and surely.

Become time efficient.

Life is kind of like that.

You’ve got a limited amount of time every day. In that 24 hour period, you must get things done.

  • What things to do fit into your schedule?
  • And how to finish them all?
  • Which should be excluded?

That’s what a to-do list is all about.

It helps you with both efficiency and effectiveness challenges.

After improving your focus and setting goals that matter to you, you’ll have to draw up your to do list – so that you can translate plans into action.

To-do lists will help you blitz through a series of action steps – until everything gets done.

In a nutshell, you will have to master the secrets of time efficiency that includes:

  • how to make your to do list.
  • how to prioritize items on it.
  • delegate to others the tasks that you shouldn’t be doing.

In my all-inclusive productivity guide ‘Knife At a Gun Fight‘, one section is devoted to the art and craft of how to make and blitz through your to do list.

Knife at a Gun Fight

The only difference with people who masterfully deploy to do lists lies in how effectively they get things done.

If you don’t take time management seriously, and optimize how you spend your day, you’ll always find yourself scrambling to keep up with your work.

On the other hand, if you systematically use to do lists, you will find your day magically stretches to 27 hoursor even longer!

But it won’t help much if I simply give you these time efficiency secrets.


And that’s because there’s a difference between knowing something – and following it.

Not just once or twice, but regularly and systematically.

For that, good time management principles must become a habit.

So that’s what we’ll talk about next.

Forming new habits – quickly and effectively.


How To Build New Habits

Years ago, I faced a highly competitive examination.

It would take an extra hour’s study every day. I had to wake up earlier.

Next morning, I set my alarm clock for 5:00 a.m.

In the middle of the night, I was woken up by a loud ringing. It was the alarm. I squinted at the dial.

5:00 A.M.

Where had the night gone?

Determinedly, I stumbled out of bed and staggered to my desk.

And for the next 90 minutes, I fought a losing battle. Each time I managed to focus on the words of my book, it seemed as if within just seconds my eyes snapped shut.

When I finally truly woke up, the sun was shining brightly.

It was already 7 ‘o’ clock!

Things went exactly the same way for the next 5 days.

But on the sixth day, something surprising happened. A moment before the alarm clock rang…

I woke up!

That’s right. When the loud buzz sounded, I was already awake.

It wouldn’t be until a couple of weeks longer that I was ready to leap out of bed and hit my books. But eventually, it happened.

I had become time efficient.

Two months later, I scored high on a preparatory test and knew the extra time spent studying had paid off.

It was then that I realized something else.

My changed routine had now become automatic.

I had built a new habit.

time efficient


A habit is something you do regularly, with practiced ease, and pretty much on auto-pilot.

We all have many habits.

Sometimes, we don’t even recognize them as habits.

Some of them are good habits. Others are not.

Most habits are acquired by default – unintentionally.

But you can actively, intentionally and willingly cultivate new habits.

And many efficiency guides on how to build habits make it out to be simple, quick and nearly automatic.

Nothing could be further from the truth!

Building a new habit is hard work.

And when it comes to habit formation, intentions are worthless. Only actions count.

That’s why it is so difficult to form a new habit that sticks.

To develop a new habit intentionally, you must first learn about the 4-stage efficiency and effectiveness process.

So what are these four stages?

1. Resistance
2. Challenge
3. Victory
4. Practiced Ease

We’re going to talk about each of them in some detail in the last section of my productivity guide “Knife At a Gun Fight“.

But if you’re not yet quite ready to make the decision to invest in a full-fledged program like that, you can put this to an inexpensive test.

In fact, it’s a FREE test.

You’ll begin by downloading this free ’33:33 Report’.

33:33 Time Efficiency Report

Follow the simple instructions.

You’ll build a new habit.

And once you’ve seen the impact it creates in your life, you’ll be more eager to extend it into further efficiency and productivity gains.

Two Great Efficiency and Effectiveness Guides

At that time, you could pick from one of two choices:

1. TRANSFORM YOURSELF is a complete guide to boosting your effectiveness through improved productivity… in every possible way. It will help you get quickly up to speed, move swiftly in the right direction, and take firm and sure steps towards your goals.

Learn all about it here:

2. KNIFE AT A GUN FIGHT is my comprehensive ebook (which is actually 5 little books in one). In it you’ll discover ALL the time efficiency and effectiveness secrets that you need… condensed into a simple, concise guide.

Learn all about it here:

Knife at a Gun Fight

And if you’re looking for more information on time management and becoming more time efficient, visit our ‘Time Management Tao‘ section.